Email us at ValentineBallroom@gmail.com. We will send over a google form that is a questionnaire about your wedding vision. This will help us know where you are in the process of planning your wedding.
Please download the Marco Polo app. Do to hearing loss, this is our preferred method of communicating with our wedding couples. It is easy to make a group if we need to involve various people in your wedding to eliminate duplicate conversations. It is also helpful for sharing video and photos, and keeping information in one place for us to refer back to. Most all our communication is done via MP or text.
Once we receive your questionnaire, we will begin an open invoice/event profile for your wedding so you can see where your budget is sitting and what decisions have been made. Your deposit is also due at this time. Keep in mind your invoice will fluctuate and change many times during the planning process of your wedding. You are welcome to make payments toward your invoice or pay in full. We do charge 3% for cc payments. Venmo is preferred (@mecinna-price), checks and cash are also welcome. Your invoice is due in full one week before your wedding. Weddings will not take place if there is an unpaid invoice.
1. Trust your wedding planner. We’ve done this for a long time. You are paying for our time, experience, efficiency and our relationship with our network of wedding vendors. It is of no benefit for anyone to waste your time or money.
Once a decision is made, move on to the next decision. Once deposits are paid, vendors are locked in and cannot be changed. Many brides will second guess themselves over and over again, just to go back to their original decision. We will charge for time wasted with indecisive changes.
Keep in mind, we plan several weddings a month. NOTHING will get missed or go undone but there is a time and method to the process and some decisions don’t need to be made a year in advance. Your wedding planner will contact you and let you know of deadlines you are nearing.
2. Do not contact your wedding vendors. The point of having a wedding planner is to save you time and communication and our relationships with our vendors hinder on us being efficient and saving them time. Having duplicate conversations about the same event confuses vendors, derails event details and is frustrating for vendors.
Confide in your wedding planner what you need from her. If you have a sticky relationship with a relative or a friend needs to be cut off during the open bar, let us know, we will take care of it.
Have fun with the process! This is the biggest event of your life, it needs to be enjoyed.
Our wedding planners and coordinators exclusive to The Valentine. We do not coordinate weddings at other venues. We simply know our space the best and like to work efficiently, which we do best at The Valentine Ballroom.
We have 2 options for wedding coordination/planning:
1.) Wedding coordinator.
Your wedding coordinator will:
Negotiate all vendor contracts
Hire and pay all vendor deposits and payments on time. are
Handle all communication with vendors.
Lay out the wedding day timeline and make sure all vendors are aware of the wedding timeline.
Manage the wedding budget with the couple.
Wedding coordinators are not on hand the day of the wedding. They are primarily responsible for tasks leading up to the wedding day. You will need to have a point of contact for your wedding vendors in case they have questions at the wedding.
2. Wedding Planner (20% of invoice total)
Your wedding planner will:
Specify and implement the details of your wedding day.
-Communicate with the bride throughout the wedding process.
-Negotiate vendor rates and contracts. Our relationships with our vendors come with many perks. We are often able to save you enough in vendor fees, to offset the cost of having a wedding planner.
-Keep you on budget.
-Save you time. We know what is important and what is not. We know where the budget and time should be dedicated to, and where it can be wasted. Efficiency is key during the wedding planning process.
-Take care of deposits & payments.
-Make sure all vendors are aware of details pertaining to them.
-Implement your vision and ideas.
-Set up your venue and ready spaces.
-Be on site for vendor deliveries.
-Handle all communication with all vendors.
-Decorate as needed and specified.
-Create wedding timeline. Communicate details to wedding party as needed.
-Coordinate with officiator and emcee the flow of events.
-Be on site to care for the bride and family as needed.
-Replenish food, tidy buffet and clear tables.
-Avert and take care of any disaster SO YOU DON’T HAVE TO.
-Clean and tear down the event so you can get on your honeymoon and your family can head home and rest.Specify and implement the details of your wedding day.
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